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Terms and Conditions

Dorchester on Thames Cricket Club Constitution

1. Name

The club will be called Dorchester on Thames Cricket Club and will be affiliated to the OCA,OCB and the England and Wales Cricket Board.

2. Aims and objectives

The aims and objectives of the club will be:

• To offer coaching and competitive opportunities in cricket
• To promote the club within the local community
• To manage the cricket facilities at Dorchester on Thames Recreation Ground
• To ensure a duty of care to all members of the club.
• To provide all its services in a way that is fair to everyone
• To progress as a Sporting Cricket Club for the benefit of it members and community

3. Membership

To ensure all present and future members receive fair and equal treatment.

Membership should consist of officers and members of the club.

All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of practice that the club has adopted.

Members will be enrolled in one of the following categories:

• Adult
• Youth member concessionary at the discretion of the club committee

4. Membership fees

Membership fees will be set annually and agreed by the Management Committee or determined at the Annual General Meeting.

Membership fees will be paid annually and match subscriptions on the day of the game.

Members who fall into arrears with subscription fees may become ineligible for selection until such time the arrears have been cleared or arrangements have been made to clear them.

All players must complete a club registration form and pay a membership fee at the beginning of each season. Senior players who do not pay membership fees before the end of May will liable to a surcharge, determined by the Management Committee, for every month their payment stays in arrears. In extreme cases membership fees can be paid in instalments BUT only by arrangement with the Chairman and Treasurer.

All outstanding fees must be cleared by the end of the season.

5. Officers of the club

The officers of the club will be:

• President.
• Chairman
• Secretary
• Treasurer
• Child Welfare Officer
• Club captains 1st and 2nd teams
• Club captain Wednesday and Sundays
• Fixtures secretary
• Social Secretary

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-appointment.

6. Committee

The club will be managed through the Management Committee consisting of:

• Chairman, 1st & 2nd Team Captains, Club captain Wednesday and Sundays, Treasurer, Secretary, Child Welfare Officer, Fixtures secretary, Social Secretary

Only these posts will have the right to vote at meetings of the Management Committee.

• The Management Committee meetings will be convened by the Secretary of the club and held no less than once per year.

• The quorum required for business to be agreed at Management Committee meetings will be: 3 including two officers

• The Management Committee will be responsible for adopting new policy,
codes of practice and rules that affect the organisation of the club.

• The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

• The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

7. Finance

All club monies will be banked in an account held in the name of the club.

The Club Treasurer will be responsible for the finances of the club.

The financial year of the club will end on:1st January each year

An audited statement of annual accounts will be presented by the Treasurer
at the Annual General Meeting.

Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.

8. Annual General Meetings

Notice of Annual General Meetings will be given by the Club Secretary. Not less than 21 clear days notice to be given to all members.

The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

Nominations for officers of the Management Committee may be sent to the Secretary prior to the AGM. The Chairman may accept nominations on the night at his discretion, should the said nominees have sufficient support.

Elections of Officers and Management Committee members are to take place at the AGM.

Only fully paid up playing members, officers, officials and committee members have the right to vote at the AGM.

The quorum for AGMs will be 2 Officers and 4 members.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM except EGM’s can be called at 7 days notice.

9. Discipline and appeals

All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club’s child protection policy and procedures. The club Welfare Officer is the lead contact for all members in the event of any child protection concerns.

All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within 7 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 7 days of the Secretary receiving the appeal.

10. Selection

The Selection will be coordinated by the captains responsible for respective sides.

and shall be governed by the following terms of reference:-

It is their duty to ensure individuals are treated fairly, with respect to selection, whilst taking into account the overall aims of the club.

All players must be available for selection for any team playing on the same day otherwise they will not be considered for selection for any team until they do become so available.

It is the duty of the relevant Captain to inform a player in person if they have been moved from one team to another, or have been rested for the forthcoming game.

It is the responsibility of all players to make their Captain or Manager aware of any dates on which they are unavailable due to work, holiday or injury as soon as possible. Players are responsible for checking selection and acknowledging their availability. Players are encouraged to arrive at least 45 minutes prior to the start of a home fixture and 30 minutes before an away fixture.

11. Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of 75% the membership.

In the event of dissolution, any assets of the club that remain will be held in trust by the
Parish Council and available for any future cricket club that may be founded.

11. Amendments to the constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

12. Declaration

Dorchester on Thames Cricket Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.